Executive Secretary

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Executive Secretary

We are looking for an Executive Secretary to join our team in Amsterdam.

Full-time · Amsterdam

UNStudio (founded in 1988) is an international, Amsterdam-based architectural design studio with offices in Shanghai, Hong Kong, Dubai, Melbourne and Frankfurt specializing in architecture, urban development and infrastructural projects.

To ensure UNStudio’s continuous growth and to make use of all knowledge developed within our global offices we are looking for an Executive Secretary for an immediate start.

The position:

We are looking for a pro-active, hands-on and established secretary t
o support a Partner and an Associate DirectorYou will act as the first point of contact for the Managers in terms of planning and need to prioritise and coordinate their smooth operations. You will become an integral part of UNStudio's Support Team.

Your daily tasks include, but are not limited to:

  • Preparing, prioritising and managing complex and dynamic calendars of daily (international) meetings;
  • Being a central point of contact for the teams of the Partners and the Associate Director;
  • Preparing logistics and itineraries for travel (abroad);
  • Schedule lectures, (project) interviews and presentations with clients for various projects;
  • Planning and organising internal project meetings (inclusive follow up action plans);
  • Taking minutes of (project team) meetings (including follow up on actions);
  • Hour booking, administrating expense declarations;
  • Proactively working on improving the service level of the Support team. 

Job Requirements:

  • A Master degree;
  • Equivalent broad experience (min. 5 years) in similar position in an international (and/or creative) environment;
  • Excellent communication, organizational and interpersonal skills;
  • Resilient, highly adaptable to changing priorities ongoing
  • Excellent knowledge of business English and good knowledge of Dutch. An extra language would be a big plus
  • Proficient in MS office

We offer:

  • Great company with state of the art products
  • Great team; you will be closely working with 1 Personal Assistant and 3 senior Executive Secretaries;
  • Play an important role for different teams within the organization
  • Inspiring work environment
  • The location: City Centre Amsterdam
  • 30 annual holidays (based on fulltime 1 year contract)

For more information about the role please contact Anne-Marie Koot a.koot@unstudio.com

If you're interested in the role, please complete the application form via the apply button. We are very much looking forward to receiving your CV & motivation letter!

When you work at UNStudio

  • You have the opportunity to work on high profile, challenging global projects
  • You are part of a creative, fresh, professional and academic working environment

  • The city centre of Amsterdam is on your doorstep: one of the world's most beautiful cities
  • Research is an integrated and valued part of your daily work
  • You have the opportunity to initiate and develop research projects with external companies and institutions
  • Your experience is highly valued, but your innovative and entrepreneurial attitude is ranked highest
  • You work in a young international team that is highly ambitious, collegial and social, made up of recently graduated architects, experienced senior architects and everything in-between
  • You design through discovery, and learn on the job
  • You get as much creative freedom as you are willing to take
  • You find yourself in a responsible position as soon as you are ready
  • Friday Afternoon Drinks are always waiting for you
  • Our annual Summer and Winter Events have become legendary
  • You have 30 annual holidays, with a holiday allowance in addition to your annual salary

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